How To Plan An Event Online

Host an online video game tournament with an entry fee and split the pot with the winner. Determine your event goals and objectives.

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Establish an event budget.

How to plan an event online. You may even realize that an event isnt the strongest choice for your goal. If you are promoting a digital event send invites a month or two in advance. 01022019 Monetising virtual events.

Set SMART goals and make sure the whole team in charge of the project understands what you want to achieve. Establishing the goal of your event is one of the very first things you need to do when planning an event. There are plenty of ways to host online-only virtual events and still sell tickets.

Choose your event type. Once youve chosen the livestream or video platform youll need to choose a virtual conference platform for everyone to access the event sessions and make the most out of joining the event remotely. Use a virtual event platform.

Figure out your goals and timeline for the event. Before you get too far into it think about why you want to host it. Our contributors range from professional event planners to speakers to event industry executives and many others who are willing to share their expertise with our event planning community.

Pre-event ticketing launch day-to-day and last call. Receive 100 preorders for upcoming product. 04052021 Event Planning Steps.

Increase registration 10 from the last event. Two to three months before your event you can send out your official invitation to your email list. Event Planning Checklist Template Click on the template to edit it online Set a Goal for the Event.

Increase social media mentionsfollowsreposts during the event. Have a tactical plan for anything that might go wrong and definitely have insurance in place. Lets continue with our conference example.

Email Use an email marketing tool that can deliver branded personalized emails automate when emails are sent and to whom based on attendee data and provide open rates. Share related content on social and include the event hashtag to keep it top of mind. Consider early-bird prices VIP tiers and refund options.

Send email reminders to attendees who have already registered. 06022021 Use an email list to promote your event to your subscribers. While tools like Zoom or Vimeo are great for streaming individual sessions theyre still limited in flexibility and amount of engagement features that you can use to make it feel like a face-to-face event.

Come up with your ticket types and prices and create an events page thats as inspiring as it is informative. Here are a few examples of event objectives. In planning any event you should identify a set of objectives that will support your ultimate goal.

12112020 If possible try to deliver a treat or a bottle of wine to attendees beforehand for them to enjoy during the event. Then choose your channels including email social media SEO blog articles partners press releases and influencers. While every event is different there are some common tactics that can help guide you as you plan your event project.

But some online events are better than others. The Reserves Network 2. You can send them a thank you for registering message and then a reminder one or two days before the event as well as an hour before it starts.

15012021 Following is an event planning checklist template in the form of a mind map. Promoting your event via email is actually pretty straightforward. 30032020 Offering a secret giveaway to attendees at the end of the event.

03012021 Next up in your steps to organise an event. Increase revenue by 25 from the last event. 02042021 Be ready to pivot your event or move it online with these virtual event tips.

Well we just went through a lot on event planning so lets break down those tips into concrete steps. Are you looking to grow your customer base. Just because online streaming tools are free doesnt mean your event has to be.

These event planning steps will guide you towards success. Most event organizers carry at least 1 million in liability insurance or even more for a larger event. Whether youre trying to get away from boring webinars or wondering how to host a virtual event this guide is for you.

Because heres the thing. Counting down the dayshourminutes on your event website. You can customize it according to your event and invite your team to collaborate on it in real-time as well.

A wide range of events transfer well from the live to online space. 03062021 Before you get to planning the agenda of your virtual event or picking the best virtual event platform make sure you know why you want to throw an event. For inspiration check out How to Host an Online Event or Webinar That Live Event Attendees Will Love or 5 Ways to Monetise Your Webinar.

A concert or performance livestream for example is perfect for the digital experience as it makes online guests feel like theyre part of the live action. Start by breaking down your efforts by milestone. You can also hold activities online that you normally would at your gala such as virtual auctions or raffles.

29062011 Eventstant formerly Viktorix is an online guide to event planning and management to help you learn how to plan and execute memorable events. Planning an event is a massive undertaking. Dont forget to follow-up after the virtual event ends.

You can customise your event page with Eventbrite to make it extra eye-catching. 93 of event marketers plan to invest in virtual events moving forward. 12042021 A robust online registration tool allows attendees to register easily and provides planners and marketers with the data they need to plan a great event and prove event success.

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